Safeguarding Policy

Trianon Music Group (TMG) recognises that it has the responsibility to safeguard the welfare of children and young people up to the age of 18 years old in their charge. TMG accepts the duty of care under the following legislation:

Children and Young Persons Act 1963, the Child Performance Regulations (1968), the Protection of Children Act (1999), the Criminal Justice and Court Services Act (2000), the Children Acts 1989 and 2004.

To reflect this commitment to ensuring the well-being of children and young people, TMG is a member of Suffolk County Council Safeguarding Partnership.

TMG believes that:
The welfare of the child is paramount;
All children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity have the right to protection from abuse;
All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately;
All members of TMG must be clear on how to respond appropriately.

TMG will ensure that:
All children will be treated equally and with respect and dignity;
The welfare of each child will always be put first;
Enthusiastic and constructive feedback will be given rather than negative criticism;
Bullying will not be accepted or condoned;
All adult members of the society provide a positive role model for dealing with other people; action will be taken to stop any inappropriate verbal or physical behaviour;
It will keep up-to-date with health and safety legislation;
It will keep informed of changes in legislation and policies for the protection of children;
It will undertake relevant development and training;
It will hold a register of every child involved with the society and will retain a contact name and number close at hand in case of emergencies.

TMG will treat all children and young people with respect and celebrate their achievements . In accordance with Home Office guidelines “Safe from Harm” and Suffolk County Council guidance on Good Practise for voluntary amateur theatrical organisations, TMG has reviewed its procedures and has agreed to implement the following measures. These are intended to minimize the occasions of risk and to assist adult members of the group in identifying opportunities to safeguard the best interests of children and young people as well as their individual interests.

Supervision during rehearsals and other Trianon activities must not involve a child being left in the charge of a single adult other than that of the child’s own parent/carer. This includes auditions and transportation in relation to rehearsals or performances (unless arranged by the parent).

Both orchestra and the choir will have named adults responsible for safeguarding the welfare of children within the Group who will oversee the implementation of these guidelines. The adults will comply with DBS procedures and will undertake training as appropriate.

A Safeguarding Co-ordinator will be appointed to oversee the policy, and ensure appropriate action is taken on any concerns raised.

Orchestra and choir secretaries should make known to Section Leaders, any person under 18 in their section, and the Section Leaders must be aware of the guidelines adopted by the group. This policy and future updates will be published on the TMG web site.

Arrangements for tours, trips or workshops involving any school age children under 18 (including those attending colleges), must ensure that adequate supervision and appropriate arrangements are made following the above guidelines. These include a signed permission form completed by the parent/carer for each event.

Any photographs taken of children under 16 should not be published without permission is given by the parent/carer and the young person is consulted.

Role of the Safeguarding Co-ordinator

To receive, monitor and record concerns regarding the safety and well-being of the children and young people who take part in Trianon activities.
Where appropriate, to make prompt referrals on concerns raised to Suffolk County Council and liaise with other agencies.
To ensure that confidentiality is kept.
To ensure the Management Committee is aware of any issues around the maintenance of the policy, and to report to them on a regular basis.
Ensure that leaders within the group are aware of the Safeguarding Policy
To ensure that a sufficient number of members of the group have successfully completed DBS checks
To lead an annual review of the policy

The TMG Safeguarding Co-ordinator is Susie Mawson
For further details, please contact TMG Administrator Dominique Nightingale by email at

Additional safeguarding officers are:
Orchestra: Wendy Matthews, Josh Mundy
Choir: Helen McGlynn

Policy agreed September 2004
Revised June 2009
Revised May 2015
Signed 16 October 2015
Useful contacts
Customer First (Children’s Services): 0808 800 4005
Suffolk Police: 01473 613 500

Other information:

Suffolk Safeguarding Children Board

Working Together to Safeguard Children

Making Music (provide DBS checks)