Trianon Music Group Constitution
TRIANON MUSIC GROUP CONSTITUTION
10th SEPTEMBER 2013
The name of the society shall be Trianon Music Group, hereinafter referred to as the Society
The Objects of the Society shall be to inform the public in the practice and performance of music and to further the education of people, particularly young people, by the presentation of concerts and other activities.
The work of the society will be defined by particular policies which may change from time to time. Copies of these policies are available from the Society’s Administrative Secretary.
The members of the Society shall be those persons who shall provide such evidence of musical ability as the Society may require, and who pay the annual subscription (payable in advance) at the appropriate rates as shall be agreed by the members at the Annual General Meeting.
There is also a category of membership known as ‘Friends’. These are non-performing members who give financial and other support to the Society and may attend various social events as well as musical occasions.
4. OFFICERS AND COMMITTEE
The management of the Society, including all arrangements for concerts and other events and control of finance, shall be in the hands of a Management Committee.
There shall be two distinct groups of individuals comprising the Management Committee:
The Officers of the Committee (and Trustees of the Society) comprises :-
Chairperson, Vice-Chairperson, Treasurer, Artistic Director, Administrative Secretary, Choir Secretary, Orchestra Secretary, Publicity Officer, Friends Representative, Two Choir Representatives, Ipswich Arts Association Representative, Two Orchestra Representatives, Recruitment Officer.
The Officers shall be elected by and out of the Society’s members at the Annual General Meeting. They shall hold office for one year and be eligible for re-election.
At least six of these persons need to attend meetings to form a quorum for executive decisions to be made.
The Management Committee may also nominate persons to the following specific
Administrative or Advisory Representative roles:-
Community Concert Secretary, Concert Manager, Stage Manager. The members of this group shall be appointed by the Officers for specified tasks and periods of tenure.
They may be invited to attend Management Committee meetings as observers and in an advisory capacity, but they shall have no voting rights.
5. TRUSTEES OF THE GROUP
The Trustees shall be the Officers of the Management Committee.
In furtherance of the objects but not otherwise the Management Committee may exercise the following powers:
(i) power to raise funds and to invite contributions provided that in raising funds the Management Committee shall not undertake any substantial permanent trading activities and shall conform to any relevant requirements of the law;
(ii) power to buy, take on, lease or exchange any property necessary for the achievement of the objects and to maintain and equip it for use;
(iii) power subject to any consents required by law to borrow money and to charge all of the property of the Society with repayment of the money so borrowed;
(iv) power to employ such staff (who shall not be members of the Management Committee) as are necessary for the proper pursuit of the objects and to make all reasonable and necessary provision for the payment of pensions and superannuation for staff and their dependants;
(v) power to co-operate with other charities, voluntary bodies and statutory authorities operating in furtherance of the objects or of similar charitable purposes and to exchange information and advice with them;
(vi) power to establish or support any charitable trusts, associations or institutions formed for all or any of the objects;
(vii) power to appoint and constitute such advisory committees as the Management Committee may think fit;
(viii) power to do all such other lawful things as are necessary for the achievements of the objects.
7. EQUAL OPPORTUNITIES
No individual shall be excluded from membership of the Society or debarred from any official capacity on the Management Committee on the grounds of gender, race, colour, religion, age, sexual orientation or political affiliation
a) The financial year shall end on the last day of April each year
b) Banking accounts shall be opened as required in the name of the Society and cheques shall be signed by the Treasurer and one other Officer
c) The Society may receive donations, grants in aid and financial guarantees, and tickets for any or all of its concerts and other events may be offered for sale to the public.
d) The income and property of the Society, however derived, shall be applied solely towards promoting the objects of the Society as set forth above, and no portion thereof shall be paid or transferred either directly or indirectly to any members of the Society, except in payment of legitimate expenses incurred on behalf of the Society, or as bursaries (other than to Officers of the Management Committee) as approved by the Management Committee.
In the event of the winding up or dissolution of the Society, any remaining assets after all liabilities have been discharged shall not be paid or transferred to any member or members of the Society, but shall be transferred to a charitable organisation whose objects are similar to those of the Society, and whose rules preclude the distribution of income and assets among its members.
10. ANNUAL GENERAL MEETING
Within twenty six weeks after the end of each financial year, there shall be an Annual General Meeting to which members shall have been summoned with at least fourteen days notice in writing.
11. EXTRAORDINARY GENERAL MEETING
An Extraordinary General Meeting (EGM), for which at least fourteen days notice in writing must be given, may be called by the Management Committee OR upon written request to the Administrator or Chairperson and signed by at least 20 members of the Society.
12. AUDITED ACCOUNTS
The financial accounts shall be independently audited and submitted to the members at the Annual General Meeting.
The Constitution may be amended by a two-thirds majority of the members present at any Annual General Meeting or Extraordinary General Meeting, provided that fourteen days notice of the proposed amendment has been sent to all members and provided also that the proposed amendment does not have the effect of causing the Society to cease to be a charity.
As agreed at the EGM 10th September 2013 (supersedes that as agreed at AGM September 2010)